The nota simple is the best option if you need to find out if there are any debts with the property you want to buy (e.g. mortgages). If you are about to purchase or manage a property you will need to request a nota simple, if you don't know how to do it, don't worry, here we will tell you what a nota simple is and where to request it.

What is a simple note?

It is a document in which the registry entries of a property located in the Spanish territory are registered. The notas simples are used to know the identity of the holder of the rights subscribed in the Property Register, among other data that we will mention later on.

Why should I get a simple note?

The nota simple allows you to know the registry basis and the legal status of the property you wish to purchase. In addition, a nota simple registral at the land registry can help you avoid surprises when purchasing a property. It not only allows you to know and fully identify a property but also its owners, legal rights over the property and tax obligations.

What information does a nota simple contain?

The nota simples will always include the same data, the format in which they are issued may vary, but this depends on the registry office. The information you have will be the information in force at the time you request your nota simple. Here you will find the following information:

1. Identifying data

In this option you will see the details of the Land Registry where the nota simple is issued.

2. The number of the registered property

This number is the number given to a property in order to identify it in a specific land registry office. This code has only six digits.

3. IDUFIR

The IDUFIR is the Unique Identifier of the Registry Property, it is considered the DNI of the property to which it is assigned. It is a code that allows the property to be registered in any of the Property Registers in Spain. It is a unique and unequivocal code, it has no relation with the number of the registered property, it is totally independent. There are simple notes without IDUFIRbut that's because this information is so time-sensitive.

4. The description of the farm

In this part, a brief explanation of the farm is given, such as:
  • Limits.
  • Location.
  • Participation fees.
It is very important to note that this information is variable and will depend on the reality or modifications that the property has undergone after the first registration. It is recommended that you compare this information so that you are clear about the changes that have been made.

5. Ownership

This option shows the details of the owners or rights holders of the property, providing the following information:
  • Name or NIF without letter, this data only appears in the oldest notes.
  • Indicates the type of right that the holder has: pro indiviso, Nuda, usufruct or ownership.
  • Percentage of participation.
  • The type of title by which the right was obtained, either by purchase or by deed.

6. Authorising

Here are the details of the notary who certifies the act, in which the ownership of the right to the property has been granted. It also indicates the date on which it was carried out, the registry entry in which it was recorded:
  • Book
  • Folio
  • Volume.

7. Charges

This part is one of the most relevant parts of the nota simple, because here it is detailed whether the property to be consulted has mortgages, liens or any other encumbrances. If any of the above is present, accurate cargo information is provided.

8. Date

Here you will see the date on which the nota simple was issued and whether there are any documents pending in the office.

What is the meaning of fiscal affectation in a nota simple?

Also known as nota marginal de afección fiscal, this is the payment notice that the registrar places each time the property is transferred from one owner to another. This is because this operation is subject to transfer tax ITP or inheritance and gift tax ISD. According to the law, the new owner is liable with the property itself within a period of four to five years for the payment of the taxes that are generated or that have been levied in some previous inheritances. In a nutshell, the tax liability note is for the new owner to be aware of this liability.

What is the cost of the simple notes?

The cost of a nota simple, if requested via the website, is 20 euros. To obtain it, all you have to do is fill in the application form that you will find on the website with all the details, indicating also the reason for which you wish to request the nota simple and a specialised team will take care of the management and send it to you by e-mail as soon as possible.

Where can I request a nota simple?

There are 2 ways to apply for a nota simple: in person and online.

1.   In-person application

With this option, you must go in person to the corresponding registry, hand in the application at any of the offices. The process to deliver the nota simple does not take more than 24 hours. When it is ready, you will be notified so that you can pick it up.

2.   Online application

The easy and practical way to acquire your official nota simple from the land registry office is through the electronic application service offered by register-online.co.ukYou will be able to obtain your nota simple officially by filling in the form. They also have a service for requesting a nota simple with express delivery, with this option you will be able to receive your nota simple in less than 24 hours. Advantages of applying online
  • Official document
  • You won't have to move to the registry
  • You don't need to queue for long periods of time to complete the formalities.
  • You can do the procedure at your home or office.
  • Urgent delivery in 24 or 48h
  • You can make the payment ONLINE from your computer or mobile device, and obtain the official document already issued by the land registry.
  • It is fast and safe.
  • Team of experts in the management of procedures.
  • Money-back guarantee

Request simple note

You send us the information to identify the property. We send you the nota simple, which includes a brief summary in English about the debts of this property. You can request your nota simple online The information can be any or all of the following:
  • The full address of the property, including the province
  • The name and NIF of the owner
  • Land Registry data (Volume, Book, Section, Folio)
The more information you provide about the property, the easier it will be to find it in the Land Registry. Regarding addresses, a real estate broker once told us that "the property is rural. It doesn't have an address". This is not true. Every property in Spain has an address, even if it is only "Parcela 85" in a particular town.

What information do you need to apply for a nota simple?

If you have the IDUFIR/CRU The procedures to be carried out are simplified. Also very useful is the Name and Surname of the current owner, his NIF or DNI and any kind of registry data on the property. In case you do not know any of the above information, as a minimum we need at least the full address of the farmThe municipality and province in which you live and the reason for which you are requesting the nota simple. Note that, if the address of the property has changedIf your application is rejected for this or any other reason, you will be notified by e-mail and once the error has been corrected, we will process your application again free of charge. If the application is rejected for this or any other reason, you will be notified by e-mail and once the error has been corrected, we will process the application again free of charge. The more details you give us about the property, the more efficiently and quickly we will be able to obtain it. The people in charge of managing this procedure have a lot of experience in requesting all types of documentation at the Land Registry, they have several options when requesting nota simples.

Where will I receive my nota simple?

You will receive the official document, in PDF format, to the email address you provide at the end of the application. You will be able to print it and present it to any organisation or administration, as it is digitally signed by the issuing Registrar.

When will I receive the nota simple?

If you choose express delivery and place your order in the morning, you will receive the information the same day you place your order. If you place your order in the afternoon, we will send it to you the next working day from 9 a.m. onwards. If you choose normal delivery, you will receive it within 48 working hours.

Normal Service 

24- 48 working hours. Commonly the process of verifying, handling and sending the briefing note is just a matter of 24 to 48 working hours. If, on the other hand, you need the document more quickly, you can apply for a nota simple as a matter of urgency.

Urgent Service

8 working hours.  The service of sending a simple note when it is urgently needed is delayed. 8 working hours. If you have not received your nota simple within that period, should check spam or junk mail folderIf you do not find it there, please contact us to check the status of the application.

What if the nota simple says there is no house on this land, can I still buy the property?

If you can buy it. The most common cases are houses that are built illegally on land that has been classified as rustic. The value of the house is much less, but the notary will allow you to buy the property. If you do so, you have two options.
  • You can try to register the house, although if it was built illegally, this will be very difficult.
  • He can do nothing and hope that he can find a buyer to pay at least what he paid for it.
However, be aware that if a house is built illegally, the government can decide to demolish it at any time. This does not happen too often, but it does happen. In 2000, the government demolished Antonio Banderas' mansion, along with 50 other mansions around it.

Who can apply for a nota simple?

The information contained in the en Land Registry is public and, for this reason, can be requested by any person, provided that an interest is alleged. "The Registers shall be public for those persons who have a known interest in investigating the status of registered immovable property or rights in rem", according to the Article 221 of the Mortgage Act.

What is the validity or expiry date of a nota simple?

This document called nota simple does not lose its validity, it all depends on the use that will be made of it. In some cases, some institutions, such as banks, usually ask for it to be as up to date as possible in order to verify that all the information contained therein is recent. If it is a document that has been presented to you, you can request that it be more recent to verify that a mortgage has not been acquired recently. We recommend that you always have one that is as recent as possible, so that you can verify that the charges have been removed, in this way you will be sure of the legal procedure you are carrying out. On our website you can make your application in the simplest and most convenient way by simply filling out a form and paying a small fee you can enjoy our services.

In what procedures is a nota simple valid?

The Land Registry is a body that manages to store the information of all its registered properties, this note is therefore one of the documents that the Registry can issue at the request of any interested party. This can be very useful to introduce a judicial procedure such as:
  • In the claim for unpaid community fees: the nota simple will verify the real ownership of the property in order to be able to initiate proceedings against the defaulting owner.
  • Initiate debt collection proceedings with a third party: If you are aware of your assets, you can consider the possibility of a real estate seizure.
  • Claiming easements: in this case it will be possible to prove the acquired right.
  • For legalising the registration status of a property: before a court proceeding for the registration of a domain name